Canada is not a member of the 1961 Hague Convention Abolishing the Requirement of Legalisation for Foreign Public Documents. This convention replaced legalization, in member states, as the default procedure with a system of the apostille. Its mechanisms are not applicable to Canada
If you are doing business or travelling abroad, you may need authentication; Canada issued certificate/documents.
Consulates and embassies legalize these certificates to ensure that documents authenticity.
Authenticates documents by verifying the seal, stamp and signature of notaries public and commissioners for taking affidavits, who have been appointed by the Ministry of the Attorney General.
Canadian authenticates notarized or commissioned documents such as:
| Degree, Certificate, Birth, Marriage, Divorce, Transfer Certificate | |
| Property ownership, Agreement documents | |
| School, college or university admission papers and transcripts | |
| Business and commercial import-export documents | |
| Contracts dealing with incorporation, partnerships, product standards and distribution, fiscal matters | |
| Approval certificates for customs | |
| Other government official documents |
| Step 1: Contact the appropriate consulate/embassy to verify their requirements. | |
| Step 2: Have your document notarized by a notary public, or commissioned by a commissioner for taking affidavits in Canadian. Note: Original long form Vital Statistic documents (e.g. long form birth, marriage and death certificates) issued by The Registrar General of Canadian do not need to be notarized | |
| Step 3: For documents, submit supporting document (passport copies etc.) | |
| Step 4: Include the appropriate fee. |
The Embassy authenticates your document by comparing the signature and seal or stamp on the document against the information on file from the notary public/commissioner for taking affidavits.
The Embassy does not validate the contents of documents.
Authentication will only proceed if:
| all parts of the signature, seal and/or stamp of the notary public or commissioner for taking affidavits are clearly displayed on the same page of the document — if not, it has to be re-notarized or re-commissioned; | |
| the notary public or commissioner for taking affidavits is registered with ODS; | |
| the name, seal and/or stamp is identical to that on file at ODS. |
You will be issued a Certificate of Authentication attached to each document.
If your information is not complete, payment is missing or a document is not notarized — it cannot be authenticated.
Your documents can be authenticated while you wait. Standard wait time is about 30 business days if your documentation is complete. If you have more than one item for authentication, you may be required to wait longer.
Courier /Mailed documentsWe will return the documents, by Canada Post, within 15 business days of receipt. You can use a courier service of your choice if you enclose a pre-paid envelope with your request.
NB: The Embassy attestation procedure and duration varies from time to time depending upon the rules as assigned in each country.
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